Easy read examples

Easy Read in the criminal justice system

Easy Read documents present information using simple words and pictures that make information easier to understand. It can help anyone with reading or comprehension difficulties, including those with learning disabilities, learning difficulties and also people for whom English is not their first language and is classed as a 'reasonable adjustment' under the Equality Act (2010).

"I can't read very well. When I was in prison I could never understand the forms and information or read any letters. Getting help with my paperwork and bills on the outside is what helped me to stop offending and start my new life."

(Quote from a member of the Working for Justice group)

Easy read man holding document

Examples of Easy Read

Click on the area you are interested in to see lists of Easy Read examples. If you decide to design your own document you may wish to consult with the Working for Justice group also.

If you have any examples of Easy Read documents used in the criminal justice system that you are happy to share to promote good practice, please send them to neisha.betts@keyring.org

Producing Easy Read documents

Converting document to easy read

As part of a project commissioned by the Department of Health, over 600 Easy Read images were purchased for criminal justice agencies to use for free (providing the appropriate criminal justice logo is on the document). See below for ways to access the information.

The Police Service: The Policing Strategic Communication Team has the disk of images and should be able to facilitate each of the 42 regional communications leads in accessing, using and promoting the Easy Read images and materials to create new documents, etc. The contact for this is: matthew.mitchell2@homeoffice.gsi.gov.uk.

HM Courts & Tribunals Service: If someone would like a leaflet in an alternative format they can contact their Hearing Centre with the request and it will be taken from there. Staff in courts and tribunals will also be able to contact the Communications and Customer Service team direct for any further guidance they may need.

The Crown Prosecution Service: HMCPS has access to the CJS images disc. For those wanting to use the images, the contact for this is via: equality@cps.gsi.gov.uk

The Prison Service: All the CJS images are hosted on the prison intranet (on the NOMS 'Women and Equalities Group' site, under 'Resources' > 'Working with Disabilities' and 'Easy Read Guides for Prisoners'). This comes with guidance on producing and using Easy Read (written by the Women and Equalities Group) plus the guidance by the designers (CHANGE).

The Probation Service: All images should be hosted on the probation intranet (on the EPIC site, via the 'Support Services/ Equalities' section). If you are able to access the NOMS 'Women and Equalities Group' site (see The Prison Service above) they are also located there.

The Youth Justice Board UPDATE: The YJB have access to the CJS image disc. If you would like to use them and you work in the CJS, the contact is: catherine.worswick@yjb.gsi.gov.uk

Ministry of Justice Translations Team:
You can also contact MoJ translations team if you would like to commission a document rather than producing it yourself and they will arrange this for you with specialist designers. The contact is: cjstranslations@capita-ti.com

Other free Easy Read images

Leeds and York Partnership NHS Foundation Trust

You can access a bank of free Easy Read images by registering at the following address: easy on the i (Leeds and York Partnership NHS Foundation Trust)

Autism Hampshire and Hampshire Police Constabulary

Autism Hampshire and Hampshire Police Constabulary have developed a series of Easy Read Widgit symbol sheets specifically for use in custody. If you are interested in purchasing these sheets for your constabulary, please see this link: Easy Read Widgit symbols

EasyHealth.org

Easy Health have a website full of Easy Read leaflets for different types of healthcare conditions.

Guides on how to produce Easy Read

You can also download a free guide to developing your own Easy Read documents from CHANGE: How to Make Information Accessible


Mencap have an Easy Read guide called Am I making myself clear? which you can download from here.

NHS England have now produced Easy Read standards for Health and Social Care organisations producing information for the public. More information can be found at: Accessible Information Standard.

Commissioning an Easy Read document

If you would rather commission Easy Read versions of documents, forms, signs, etc. you can contact the following organisations:-

CHANGEPhoto-symbolsInspired Services, and The Clear Communication People.

Some of these organisations also provide training days on how to produce your own documents. You can also buy 'bundles' of images for various topics, one-off images or even their whole catalogue depending on your requirements.   


For more information on any of the above work please contact: Neisha.Betts@KeyRing.org

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